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Stew of the month: January 2017

Welcome to a new issue of Stew of the Month, a monthly blog from Digital Systems and Stewardship (DSS) at the University of Maryland Libraries. This blog provides news and updates from the DSS Division. We welcome comments, feedback and ideas for improving our products and services.

Digitization Activities

Historic Maryland Newspapers Project

Robin Pike and Rebecca Wack visited with the Montgomery Country Historical Society and the Greenbelt News Review in the hopes of partnering in future NDNP grant cycles. Greenbelt, which will be celebrating its 80th anniversary at the end of the year, was particularly excited to learn that the first six years of the Greenbelt Cooperator, 1937-1943, will be in the first batch of microfilm reels to be digitized in grant cycle 3.

Students have continued collation work to prep for cycle 3 digitization with 5 titles and over 40,000 sheets completed, including Greenbelt Cooperator, Czas Baltimorski, and Frostburg Mining Journal.  The first batch of duplicated microfilm has been returned from the duplication vendor, and two sample reels were sent to the digitization vendor for digitization and metadata tagging.

Synergies Among African American History and Culture (AADHum)

Scott Pennington and student Cecilia Franck inspected the 1,460 files from the pilot project, which they approved. Pennington will deliver the files to the Driskell Center and MITH for use in the upcoming digital humanities incubators. Pennington has also been meeting with campus subject experts to discuss material selection for the full project, consisting of approximately 38,540 pages. He will also be meeting with MITH postdoctoral associates Justin Hosbey and Jovonne Bickerstaff to refine content selection.

Other Digitization Activities

Robin Pike led the Digitization Initiatives Committee (Joanne Archer (SCUA), Mary Dulaney (Development Office), Eileen Harrington (PSD), Carla Montori (Preservation and Conservation)) in the prioritization of project proposals for FY18. The committee will meet again in February to finalize the budget and project selection.

Pike began working with Vin Novara (SCPA) on a Council of Library and Information Resources Recordings at Risk grant proposal to digitize 142 tapes from the Robert Sherman Collection from the “Woody’s Children” program, a radio broadcast program that featured folk music.

Cecilia Franck inspected and approved a quarter of the 12,070 Maryland Agricultural Census files, which were digitized from microfilm as part of the DIC’s project proposal process for FY17.

Digitization Assistant Karina Hagelin transferred 125 Third Rail Radio recordings on CD-Rs, from the fourth of six binders of CD-Rs in our WMUC college radio collection.

Digital  Programs and Initiatives

GA David Durden began an internal electronic records inventory creation project, working with Andrea White and Angie Ohler.

Data Services

In coordination with USS, UMD Libraries’ REDCap application has been upgraded to version 7.0.5, adding several new features, as well as security and stability updates. Some of the newest features available to researchers include:

  • Live filters for reports; project XML export; CDISC ODM compatibility
  • Added Bootstrap framework for responsive design
  • New action tags and hook functions
  • Server-side field validation; Enhanced radio buttons and checkboxes for surveys
  • New API methods; Vertical sliders; Custom event labels
  • Account Manager user type
  • Improvements for composing logic/calculations
  • Infinitely repeating forms/events + minor facelift

GA David Durden researched and implemented a formal test plan for this application.

Digital Collections

In January the batch-loading application for our Fedora repository was completed, and we have begun testing the loading of content into Fedora 4. This is a significant milestone that will allow the Diamondback (130,000 objects representing 3500 issues) to be loaded in February.

ArchivesSpace

Working together with Bria Parker and Joanne Archer, Josh Westgard completed DPI’s transformation script for preparing our Encoded Archival Description XML files for ingest into the ArchivesSpace system. Ultimately, migration to this new system gives the Libraries numerous benefits. In the short term, it will allow us to retire several legacy home-grown systems for managing SCUA’s collections, and will give curators more direct control of how their collections are described. Additionally, by implementing a widely-adopted system for archival collection management, we will be able to tap into a rich community of administrators, developers, and experts for support and extended functionality. We are planning now to make finding aids in ArchivesSpace publicly accessible and discoverable in 2017.

DRUM

New Theses and Dissertations Added to DRUM

One hundred seventy-nine electronic theses and dissertations (ETDs) from the fall 2016 semester were deposited in DRUM bring the total to 12,442. If you’re looking for a good late-night read, check out some of new titles at http://hdl.handle.net/1903/3.

OA Fund Closed for 2016-2017

Funds for the UMD Libraries’ Open Access Publishing Fund have been exhausted for this fiscal year, and we are no longer accepting applications. For 2016-2017, the Libraries only paid 50% of the article processing charges and funded 23 articles. Pending approval, applications will open in August for 2017-2018. Please contact Terry Owen (towen@umd.edu) if you have any questions.

Software Development

Fedora 4 Content Repository – Development of the infrastructure to support the our initial Fedora 4 collection, UMD Student Newspapers, is nearing completion.  In addition to the core repository we are working on these components: Newspaper batch loader, IIIF image server using Loris, search/index tuning using Apache Solr 6,  IIIF manifest server using pcdm-manifests, and Archelon, the administrative interface for Fedora 4.  Design planning is also underway for the public interface implementation using Hippo.

Annual Staffing Request – Libraries’ managers have begun entering their staffing requests for FY18 into the production application.  Work continues on version 1.1 containing administrative functionality to be released in early February.

Student ApplicationsVersion 1.0.0, containing the student submission functionality, and version 1.1.0, containing the supervisor review functionality, were both released in January, marking the completion of the initial implementation project.

Reciprocal Borrowing – Version 1.0.0  of the new Reciprocal Borrowing application was released into production for use by Big Ten Academic Alliance (BTAA) institutions, plus the University of Chicago, to provide reciprocal borrowing privileges to current faculty, emeritus faculty, students, and staff at the other member libraries.

Hippo – The upgrade to version 10 was completed in time for the start of the new semester.  The upgrade brings a new look and feel to the CMS interface and some behind the scenes changes to the CMS implementation.  Hippo is also continuing to build out its relevance module which provides features such as personalization and experiments.  We plan to begin investigating these features once we are on Hippo version 11.

USMAI (University System of Maryland and Affiliated Institutions) Library Consortium

Support to USMAI

The CLAS team responded to 126 Aleph Rx submissions and 29 e-resource requests from across the consortium’s libraries in January.

Loyola Notre Dame Library

The migration of LNDL’s Voyager ILS data to USMAI’s Aleph ILS was completed on January 10th, allowing LNDL to commence with Aleph as their new ILS on January 11th. It is surely a big adjustment for LNDL but all reports indicate that the migration has been successful.

The final extract of Voyager bibliographic data was received in December and loaded into Aleph over the winter break. On January 6th, the final extract of circulation and patron data was pulled from Voyager. At that point LNDL ceased all circulation activities in Voyager.

A few post-migration tasks were identified during the course of the migration. Configuration of loan notifications, loading of vendor data, and revisions to USMAI’s ticketing systems were completed following the migration completion.

EZproxy upgrade

An upgrade to the current version of EZproxy (v6.2.2) was completed in January for all campuses. The upgrade enables continued compatibility with changing security protocols as vendors and publishers look to end use of older, less secure protocols. The upgrade was completed with minimal interruption to users.

MDsoarLOGO

MD-SOAR

Additional enhancements were made to MD-SOAR to provide better guidance on the selection of a Creative Commons license and to offer clearer help text for fields in the item submission form.

DSS developed a proposal to continue MD-SOAR beyond the end of its two-year pilot. The pilot is scheduled to end in June 2017. To date, over 2200 items have been added to MD-SOAR. More than 18,000 users have visited the repository.

Staffing

Rebecca Wack began work as the Digital Projects Librarian, the project manager for the Historic Maryland Newspapers Project in DCMR. Rebecca earned her MA in Film and Media Studies from the University of Rochester in 2014 and a BA in Cinema Studies from the University of Central Florida. She has worked as a grants specialist and a digitization project manager at the University of Central Florida where she helped to set up the UCF Home Movie Archive, and has also worked as a digitization project manager with the Seward Project at the University of Rochester.

Digitization Assistants Kelsey Hughes and Suzy Wilson left DCMR for other opportunities. Kelsey accepted an internship at the Smithsonian, and Suzy is working still at UMD Libraries, now in Teaching and Learning Services.

Xianghui Dong began work in SSDR as R software developer for NSF Advances in Biological Informatics grant.

Conferences, workshops and professional development

The Association for Recorded Sound Collections Program Committee accepted Eric Cartier’s presentation proposal “The Writer’s Voice: The Sound Recordings of Katherine Anne Porter.” Eric managed the in-house digitization of the open reel audio tapes from the Porter collection, managed the quality review of thousands of digitized pages of her personal correspondence, and has since read Porter’s entire body of work, which will be featured in this presentation.

Heidi Hanson attended ALA Midwinter in Atlanta, GA from January 21st to 24th.

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