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Stew of the month: December 2016

Welcome to a new issue of Stew of the Month, a monthly blog from Digital Systems and Stewardship (DSS) at the University of Maryland Libraries. This blog provides news and updates from the DSS Division. We welcome comments, feedback and ideas for improving our products and services.

Digitization Activities

Historic Maryland Newspapers Project

Robin Pike received the sample (four duplicated reels) from the microfilm duplication vendor. The reel of vinegar film did not meet 100% standards despite the additional manual work of the vendor. Pike worked with Maria Day of the Maryland State Archives (MSA) on selecting additional microfilm for the first half the project, making substitutions for the microfilm with vinegar syndrome. MSA staff are looking into alternative film throughout January; if other film cannot be located, the project will probably not digitize The Evening Capital during grant three.

Pike and Doug McElrath (SCUA) met with subject liaison librarians to inform them about Chronicling America http://chroniclingamerica.loc.gov/ and the titles available from the State of Marylandhttp://chroniclingamerica.loc.gov/awardees/mdu/. They also discussed the popular new API http://chroniclingamerica.loc.gov/about/api/ which allows partial or full data harvest for analysis: Pike prepared an information sheet for the liaisons which includes general information and subject-specific information.

Pike also began updating the project website http://www.lib.umd.edu/digital/newspapers/home to reflect some of the changes and additions of grant three.

Pike continued to work on the proposal for the digitization vendor contract.

Synergies Among African American History and Culture (AADHum)

The pilot project digitized files for AADHum were received from the vendor. Students will soon begin to perform quality assurance on the files.

Other Digitization Activities

Digitization assistants Becca Mena and Suzy Wilson inspected 50 general athletics videos and 41 Gymkana digitized video files from a vendor. The original media ranged between VHS, U-matic, Betacam, BetacamSP, and DVD-R. The Athletics project was funded through the DIC project proposal process and the Gymkana digitization was funded by a UMD Launch fundraiser through the School of Public Health.

Working with Preservation and Conservation, Pike received the drive of files for the earliest iterations of The Diamondback, which were produced by the conservation vendor while they were stabilizing the damaged originals. After inspection, these files will be sent to the digitization vendor for post-processing to the metadata specifications as the rest of the project.

Digital  Programs and Initiatives

Save the Date: “Terps Publish” Student Publishing Fair

In collaboration with University Archives and Library Communications, DPI is pleased to announce the first Terps Publish: Student Publishing Fair will be held on April 11, 2017. Terps Publish is designed to showcase student publishing activity at UMD, and foster discussion about the challenges and opportunities student publishers encounter. The event will provide student publishers with a hosted roundtable to connect with peers and library resources for publishing and will also feature a fair to promote and celebrate student publishing activities. The program is modeled on similar initiatives at Georgetown University, Ohio University, and Dartmouth College. Stay tuned for more details, including participating student publications.

Software Development

Fedora 4 Content Repository – Completed the upgrade to version 4.7 which represents a significant change to Fedora’s underlying persistence implementation.

Annual Staffing RequestVersion 1.0 was released into production and Libraries’ mangers have begun entering their staffing requests for FY18.  Work continues on version 1.1 containing administrative functionality to be released in January.

Student Applications – The final changes for version 1.0 containing the application submission interface were decided on based on user testing and implementation is nearing completion for a January release.

Hippo – Initial development on the version 10 upgrade and promotion process was completed and version 10 was promoted to the staging site for user testing.

User and System Support

User and System Support (USS) is testing out Microsoft Windows 10 and planning to deploy Windows 10 to a few staff for testing in a few weeks.  Windows 10 is little different when it comes to the look and feel of the Graphical User interface so we hope to learn more from library staff that have agreed to help with testing.

USS is currently investigating the use of VMWare Horizon/ Mirage desktop virtualization application, as a tool for managing our windows machines in the libraries public and staff environment. Compared to Citrix, VMWare Horizon/Mirage Desktop virtualization is less expensive while also more rewarding than other desktop virtualization solutions.

The virtual desktop environment limits the number of hardware related issues end users face and the response time for our end users is considerably improved. Library support staff would be able to get end users up and running in a matter of minutes instead of the hours it takes to re-image a machine. Software deployment would also be quicker and be possible without a re-image of the end machine. Also the Virtual environment decreases the cost of machine upgrades. Ends users can pull up fully functional workstations from bare minimum mini PCs, which are less expensive and more easily maintained than a computer.

Staffing

Dwonne Knight and Kayode Bamidele joined DSS as IT Support Assistants working in User and System Support.

Conferences, workshops and professional development

Kate Dohe and Ben Wallberg attended the Coalition for Networked Information fall meeting in Washington, DC on December 12-13.

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R software development for NSF Advances in Biological Informatics grant

We are pleased to announce that as part of our software services program Xianghui Dong has joined Digital Systems and Stewardship in a new contract position of R Software Developer.  This position will provide programming in support of an NSF Advances in Biological Informatics grant entitled Advanced mathematical, statistical, and software tools to unlock the potential of animal tracking data with a  project team composed of researchers from the Smithsonian Conservation Biology Institute, University of Maryland Department of Biology, and University of Massachusetts (Amherst) College of Information and Computer Sciences.

Xianghui received his BA in Mechanics and Manufacturing Engineering from Tsinghua University and PhD in Pattern Recognition and Intelligent Systems from the Chinese Academy of Sciences.  Xianghui has worked most recently as a consultant with some non-profit organizations, as well as volunteer work as a data ambassador for DataKind DC.

This project focuses on adapting mathematical and statistical methods from geostatistics, physics, signal processing, and computer science for the analysis of animal tracking datasets. The centerpiece of the project is the continuous-time movement modeling (ctmm) analysis package for the R environment for statistical computing. This package implements the methods developed by the project team and serves as the interface with the community of ecologists and conservation biologists studying animal movement processes.

The developer will build an R-Shiny web application providing a graphical interface to the ctmm R package for statistical modeling with a target audience of ecologists who have animal movement data and would like to utilize the ctmm package, but don’t have the expertise to do so directly in R via the command line. The application will walk the user through the modeling process, including steps such as data upload, analysis, visualization and report generation. The analysis step will further be broken into a sequence of sub-steps that depend on the user’s analysis goals. The web application must be easily run in standalone, desktop mode and would be desirable run in a hosted, multi-user mode as well. The developer will principally interface on the backend with the existing ctmm package, developed by others on the project team, but would also be available to help with ctmm improvements as necessary.

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Stew of the month: November 2016

Welcome to a new issue of Stew of the Month, a monthly blog from Digital Systems and Stewardship (DSS) at the University of Maryland Libraries. This blog provides news and updates from the DSS Division. We welcome comments, feedback and ideas for improving our products and services.

Digitization Activities

Historic Maryland Newspapers Project

Rebecca Wack will be joining the project as the new Digital Projects Librarian, the project manager for this project, starting on January 9.

Robin Pike and Doug McElrath (SCUA) hosted members of the Historic Maryland Newspapers Project Advisory Board, and affiliated members, on November 17. The team discussed the progress of the first two grants, the plans for title digitization in the third grant, ideas for educational outreach and other programming, and collaborative ideas or statewide events to promote the digitized newspapers in Chronicling America.

Coming out of this conversation, Pike worked with GA David Durden on a short-term project to identify educational opportunities for integration in K-12 and higher education curriculums in the state, genealogical tutorials, and other opportunities. This work will be used by the new Digital Projects Librarian as she begins to structure the outreach initiatives for the project.

Pike received half of the microfilm from the Maryland State Archives, but some of the microfilm was slightly deteriorated. Pike is working with the microfilm duplication vendor to see if the film is too deteriorated to be reproduced and digitized, in which case, the project will select a backup title. The microfilm duplication vendor is working on the sample before they proceed with the first batch of film duplication.

Students Kerry Huller and Sara Horn continued to collate metadata for the titles selected.

McElrath (SCUA), Judi Kidd, and Amy Wickner (SCUA) completed their research of title copyright and found that none of the titles selected were ever registered for copyright, meaning that we can include them in this project.

Synergies Among Digital Humanities and African American History and Culture

Scott Pennington worked with Jen Eidson (SCUA) and Catherine Knight Steele (MITH) to begin selection of materials for the full project, beginning with processed parts of the collection. The project’s primary difficulty is knowing where to search in the unprocessed parts of the collection for materials relevant to this project, and that much of these unprocessed materials are stored in an off-site location.

Other Digitization Activities

Pike met with Mary Dulaney, the Libraries’ new Director of Development, to discuss digitization project and initiative fundraising priorities for the next few years.

Pike consulted with several staff members from The Phillips Collection on a grant they submitted to the Institute of Museum and Library Services to digitize the archival collections relating to their art collections and ingest these records into a new repository. If the grant is successful, Pike will also serve as Lead Project Advisor, providing her expertise on mass-digitization projects.

Liz Caringola (SCUA) finalized the FY16 Diamondback project; the files were sent to DPI and SSDR for ingest into Fedora 4.

Pike worked with Laura Schnitker (SCUA) and Joanne Archer (SCUA) to deliver over 150 tapes from the Maryland Public Television archives collection to a vendor for digitization. Pike worked with Kelley O’Neal (HSSL), Amy Wasserstrom, Kirsten Gaffke (SCUA), Carla Montori, Bryan Draper, and Meg Garnett, and GA Jenna Zimmerman (Preservation) to prepare and coordinate a courier shipment of general collection maps and Prange posters to a vendor. Pike worked with Linda Sarigol (LMS), Bria Parker (MSD), and Joanne Archer (SCUA) to send a large shipment of films from LMS and SCUA to the digitization vendor. All of these projects were funded through the DIC FY17 digitization project proposal process.

Student digitization assistants scanned 85 historical French pamphlets, totaling 718 pages, which Eric Cartier uploaded to the Internet Archive.
Cartier uploaded nine born-digital UMD Graduate Catalogs, totaling 7,218 pages, to the Internet Archive. This completes the 2001-2016 run.
Cartier and DCMR student assistants received and inspected 199 audio recordings from the Contemporary Music Project, 59 videos from the Jackson R. Bryer Interview Collection, and 15 videos from the United Brotherhood of Carpenters and Joiners America archives. These projects were funded by the DIC FY17 project proposal process.

Digital  Programs and Initiatives

Kate Dohe and GA David Durden presented an overview of Research Data Services to the University Library Council at their November meeting.

Software Development

Fedora 4 Content Repository – Began upgrade to version 4.7.  This release represents a significant change to Fedora’s underlying persistence implementation.  The initial Diamondback Newspaper Collection load will take place into production on 4.7 once it has been promoted.

Annual Staffing Request – Release 1.0 re-rescheduled for December 5 for managers to begin entering their staffing requests for FY18.  We will then work on completing the administrative functionality for release in January.

Student Applications – Development of the application submission interface is nearing completion and will be moving into user testing in December.

Hippo – Initial development on the version 10 upgrade is nearing completion and we have started work on the promotion processing.  Hippo 10 is expected to be promoted to the staging site for user testing in December.

Hippo implementation of new Libi – Development continues on the backend Box/Hippo/Solr integration component.  The Libi Advisory Team has requested a hold on interface development while they review the proposed new information architecture with Libraries’ stakeholders; resumption is excepted to take place in February.

Reciprocal Borrowing – See our blog post for information on this new project.

Administrative Tracking Tools – As part of our software services program DSS is continuing its partnership with the National Socio-Environmental Synthesis Center (SESYNC) with a collaboration to cleanup the codebase and enhance the functionality of SESYNC’s Administrative Tracking Tool.
 

USMAI (University System of Maryland and Affiliated Institutions) Library Consortium

Support to USMAI

The CLAS team responded to 82 Aleph Rx submissions and 29 e-resource requests from across the consortium’s libraries in November.

Loyola Notre Dame Library

Work continued on the project to migrate LNDL from Voyager to Aleph. The majority of work focused on completing analysis, mapping, and clean-up of LNDL’s bibliographic data and beginning to load that data into USMAI’s Aleph development environment. A full load of bibliographic data is anticipated for completion in early December.

Additionally, initial testing of circulation rules and related scheduled jobs was performed. Their OPAC presence has also been set up in the development environment.

The migration is scheduled for completion in the first half of January.

MDsoarLOGO

MD-SOAR

MD-SOAR was upgraded to version 5.6 of DSpace in November.

Additionally, several interface changes are in development based on recommendations from usability testing by USMAI’s User Experience subgroup. Once development is completed, these will be released to MD-SOAR partners for review before moving the changes to MD-SOAR.

Joseph Koivisto implemented a new Google Tag Manager script to capture the institution name for bitstream downloads that originate within MD-SOAR, which will help with instituion-specific reporting.

Conferences, workshops and professional development

Kate Dohe, Joseph Koivisto, Trevor Munoz, and Robin Pike attended the Digital Library Federation Forum and Digital Preservation 2016 in Milwaukee, WI from November 7-10, 2016. Dohe, Munoz, and Pike also gave presentations, which can be found in the Open Science Framework repository.

Kate Dohe attended and presented at the Charleston Conference in Charleston, SC from November 2-4.

Heidi Hanson attended the 2016 LITA Forum in Fort Worth, TX from November 17-20, 2016.

Visits

Eric Cartier met with Shannon Willis, the Digital Projects Lab Manager at the University of North Texas, to give her a tour of the Hornbake Digitization Center and to share documentation.

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DSS Town Hall

On 1st December, DSS held a Town Hall meeting in the Special Events Room of McKeldin Library; all UMD Library staff were invited to attend. Questions were submitted prior to the meeting via an online form with the opportunity for in-person questions on the day.

The meeting began with an introduction by Trevor Munoz since Babak Hamidzadeh was unable to attend. This interactive conversation between DSS and other divisions is supported by a monthly blog: DigiStew.

Department updates followed

Robin Pike – DCMR [Digital Conversion & Media Reformatting]  

  • Digitization projects for FY17 are on track
  • Rebecca Wack, Digital Projects Librarian, will begin work in January
  • Scott Pennington continues to manage a Mellon Grant funded digitization project
  • Eric Cartier has been planning 2017 in-house digitization
  • Mary Dulaney is assisting with fundraising opportunities

Kate Dohe – DPI [Digital Programs & Initiatives]

  • The cross-divisional digital preservation team is due to report in early 2017.
  • Josh Westgard has been working on migrating content into ArchiveSpace
  • E-publishing: one faculty and one student-run journal will be published
    • Terps Publish is a new student publishing event to be piloted in 2017
  • ICDL and the Health Equity repository is near completion

Ben Wallberg – SSDR [Software Systems Development & Research]

  • An Annual Staffing Request application to replace spreadsheets will roll out next week. Andrea White will conduct training.
  • Hippo upgrades: version 10 is due in January, version 11 in the spring.  Hippo will release version 12 in the summer. This will bring us up to date; annual upgrades will follow.
  • Libi migration: development is paused while the Libi Advisory Team consult with, and get feedback from, divisions. Development work will resume in February. Two standalone applications, Student Applications and Idea Board, will be released next year.
  • Website stability has improved following work with USS on server improvements.

David Dahl – CLAS [Consortial Library Applications Support]

  • USMAI now has 17 members: Loyola/Notre Dame joined in the summer and their migration to Aleph is due for completion in January.
  • Aleph will be the ILS for the foreseeable future. CLAS is monitoring potential new systems.
  • The USMAI Data Collection and Analysis Working group will produce a report in January.
  • The pilot institutional repository is ending. Further plans are in progress.

Uche Enwesi – USS [User & Systems Support]

  • USS supports over 1000 machines and 60 printers
  • USS have have received over 7700 calls in the helpdesk and USS have closed over 5500 service requests.
  • Work continues with Div IT to manage desktop machines using SSCM to push out upgrades.
  • Makerspace: USS driven printing is decreasing while training is increasing: the trend is for self printing. Andy Horbal and Preston Tobery are working with professors to integrate 3-D printing into the curriculum.
  • The public and TLC machines have been upgraded; staff upgrades are now in line.
  • Researching VDI technology to deploy a new machine image quickly and smoothly.
  • Researching Mobile printing for smart-phones and tablets is being investigated for used with pay for print.
  • Additional training on Google Suite will take place in December.
  • Exploring the possibility of Windows 10 for staff and public use.  Asking staff if they are interested to test out Windows 10 to contact DSS helpdesk.

Trevor Muñoz – MITH [Maryland Institute for Technology in the Humanities]

  • Synergies among African American History and Culture, and Digital Humanities (AADHUM) multi-year initiative
  • Digital Humanities incubators (part of AADHUM): training begins in January
  • Documenting the Now – social media research continues

Next, managers answered questions that were submitted ahead of time

Q Do we know everything DSS does so we can say which ones need to be discontinued? What are DSS priorities?

Judi read out Babak’s response:

We have a list of projects and all managers are aware of their initiatives and operations. Our priorities really boil down to what the units in DSS do. Much of what DSS does is driven by priorities and demand from other Divisions and is coordinated with other divisions.

Q Everything in the Libraries nowadays is technology related. Sometimes decisions are made in DSS without any input from the rest of the Libraries. Sometimes it feels as if DSS is very self-centric and makes decisions for all of us without any input.

Judi read Babak’s answer:

The bulk of what DSS does is driven by priority and demand from other divisions in Libraries. There are projects that DSS initiates, within its mandate, with other units on Campus, or on its own as part of a known DSS service. There may be cases where better communication and coordination is needed. If those cases are raised, we would appreciate it and will try to respond to them and improve communication.

Q Why is the ITD sign still on the main stairwell door?

Judi: a new sign has been ordered.

Q What is the status of upgrade to Fedora 4? And the upload of the backlog of materials that are ready for entry into University AlbUM?

Kate: The Diamondback has been released to DPI and will be imported into Fedora 4.

Migration of existing content is being planned for 2017; stakeholders are being consulted.

Partnering with SSDR:

  • The Fedora 4 administrative interface for collection managers, tentatively named Archelon, is due early in 2017.
  • Work continues on a newspaper viewer enabling users to clip, download a newspaper article and use OCR with the image. A demo is coming soon. The intent is to repurpose this open source software for other applications.

DPI, USS and SSDR analysed Fedora 4 storage needs and solutions: recommendations are due in 2017.

Q I’d like to know about the role of the data services librarian (i.e. Karl’s old position). This type of service is interesting and I am always looking to learn more about library/researcher collaboration/interaction.

Kate: The search is underway; this position is intended to play an active role in data management serving the needs of Maryland faculty.

Q I think DSS should help us develop a more comprehensive tool for analyzing our subscribed resources – databases and journals. The work that was led by Mark Hemhauser was great, but needed tweaking. This year’s serials review abandoned the great work that Mark started, and it was a step back. We are spending so much money on collections, and it is sad that we are not trying to do some more comprehensive evaluation of the use, cost, etc. Mark’s work was a good start. What happens after a person has left the organization?

Ben:

  1. How do we support applications that are not ready to go into full production? Send in a helpdesk ticket if you would like to set up a sandbox or trial to see whether you like an application. No support or backups are provided with sandboxes; it is a quick way to see how an application works. If the sandbox test is successful, then full production is considered.
  2. Tracking applications: we write a Service Level Agreement [SLA]. This is a process for both parties to set out expectations, timelines and periodic reviews. Documentation is amended when a person leaves the Libraries.
  3. In this case the documentation shows that the application started as a pilot, moved into production, was monitored, assessed and data was downloaded. Stakeholders agreed to decommission the production application.

David: The USMAI Data Collection and Analysis working group have conducted an initial investigation of USMAI’s data needs for reporting and assessment purposes. USMAI’s new Acquisitions & Licensing Coordinator is leading an initiative to identify an ERM [Electronic Resource Management system] to aid license management and cost analysis.

Q Is Aleph here to stay? What happened with testing on circ/print functions before the upgrade to Aleph v22?

David: The short answer is yes, Aleph, is here to stay. An email update was distributed this morning with more details. CLAS team continue to maintain and enhance Aleph to support the consortium’s work.

Aleph upgrade:

  • First upgrade in 6 years; CLAS carried out a review of the migration.
  • Each USMAI campus has responsibility for testing locally
  • Future upgrades will emphasise the need for local testing, especially for printing and unique workstation setups.

Q  Messages from DSS to USMAI are not conveyed to Library staff. Only people subscribing to the USMAI reflector get to know them. Shouldn’t someone inform UMD Libraries Staff of USMAI initiatives/updates/etc?

David:

  • The CLAS team communicate with USMAI; each USMAI campus communicates with its staff
  • UMD Campus Contacts are Angie Ohler and Tim Hackman
  • Circulation, electronic resources, and other functional contacts should use judgement to forward to Library staff as necessary. Any staff member may join USMAI Communities of Interest, which are listed on the USMAI Staff Site (usmai.umd.edu/groups)
  • CLAS is looking at our systems for facilitating communication and collaboration within the consortium

Q When will you transfer the conference rooms from Exchange to Google Calendar?

Uche: this has already happened. Room owners have been contacted by USS.

Q I would like you to confirm times for on-site and/or virtual Help Desk visits (re: troubleshooting, software updates, hardware replacement)

Uche: USS contact staff via email and leave a phone message if necessary. In cases where Div IT inform of a security issue, USS will take control immediately.  In case where we do not need the user input, USS staff will take control and fix the problems.

Q I would like you to make sure staff images have up-to-date versions of software (ILLiad, Ares, etc.) so that we don’t need to submit upgrade tickets for new machines / new staff.

Uche: We are working with Div IT to use SSCM which will push out upgrades so that all machines have the same image.

Q Why do you close helpdesk tickets before confirming that the problem has been resolved?

Uche: Let Uche or Cece know if this happens to you. Re-open the helpdesk ticket if necessary.

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African American History and Culture and Digital Humanities

The Libraries began their involvement in the Mellon Foundation grant project Synergies Among Digital Humanities and African American History and Culture in May 2016. This project is a collaboration between the College of Arts and Humanities, the Maryland Institute for Technology in the Humanities (MITH), the Libraries, and the David C. Driskell Center for the Study of the Visual Arts and Culture of African Americans and the African Diaspora. In July, Scott Pennington was hired as the Digitization Project Manager for the project, working with the AFL-CIO collection in SCUA and the David C. Driskell papers, a collection of the artist, scholar, curator, collector, and philanthropist, in the Driskell Center. The project seeks to digitize primary source materials for study by post-doctoral students and other researchers examining the intersection of African American History and Culture.

Scott Pennington, Jen Eidson (SCUA), Stephanie Smith (Driskell Center), Purdom Lindblad (MITH), and Jovonne Bickerstaff (MITH) went through materials looking for items of interest to researchers involved in the upcoming Digital Humanities Incubator sessions to be hosted as part of the larger project. Approximately 1,000 pages were selected for a pilot digitization project and were shipped to the vendor for digitization on November 1, 2016. These materials will be available to researchers and to the public through the Digital Humanities Incubator projects in January, as well as through UMD Digital Collections.

Scott Pennington is currently working with Jen Eidson, Stephanie Smith, and MITH to select an additional 39,000 pages for the full project, to be shipped to the digitization vendor in April.

Samples of content selected for digitization are featured below:

rg21-001_box-8-folder_38-4rg21-001_box-8-folder_38-5rg28-003_box4_folder54-1

 

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Big Ten Academic Alliance: Reciprocal Borrowing

We are pleased to announce that as part of our software services program DSS is building and hosting a Reciprocal Borrowing application on behalf of the Big Ten Academic Alliance (BTAA).  BTAA institutions, plus the University of Chicago, provide reciprocal borrowing privileges to current faculty, emeritus faculty, students, and staff at the other member libraries. Borrowing privileges are governed by the lending library based on local circulation policies established for guest borrowers. To make use of this service, visiting borrowers must present an institutional photo ID, and verify their current affiliation by authenticating through the Reciprocal Borrowing application.  This web application will replace the existing paper based process.

Development work began in November and is expected to be released in production in time for the Spring 2017 semester. The application is built with the Ruby on Rails web framework and Shibboleth federated identity management technologies. Guest borrower attribute release is made possible via common membership in InCommon and registration in the research and scholarship category. The source code is released under an Apache License Version 2.0 and is available from GitHub under umd-lib/reciprocal-borrowing.

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Stew of the month: October 2016

Welcome to a new issue of Stew of the Month, a monthly blog from Digital Systems and Stewardship (DSS) at the University of Maryland Libraries. This blog provides news and updates from the DSS Division. We welcome comments, feedback and ideas for improving our products and services.

Digitization Activities

Historic Maryland Newspapers Project

Robin Pike and Doug McElrath (SCUA) began planning a meeting with the Advisory Board and content partners for November 17. Two major changes to the Advisory Board were made in October–Maria Day will take over for Allison Rein from the Maryland State Archives and Kent Randell will replace Katherine Ryner from St. Mary’s College of Maryland.

Pike wrote the RFQ and selected the microfilm duplication vendor. Pike selected the first half of the microfilm to be duplicated and digitized, based on information compiled by students Kerry Huller and Sara Horn. She also wrote a detailed timeline and created a Google Calendar for the project which was shared with both the Maryland State Archives and Frostburg State University Library contacts. Students Huller and Horn continued to collate the titles on microfilm. McElrath (SCUA), Judi Kidd, and Amy Wickner (SCUA) continued to research microfilm copyright.

Synergies Among Digital Humanities and African American History and Culture

Scott Pennington worked with Jen Eidson (SCUA), Stephanie Smith (Driskell Center), and Purdom Lindblad and Jovonne Bickerstaff (both MITH) to select and prepare approximately 1,000 pages for the Mellon Grant pilot. Pennington will continue to work with Eidson on the selection of approximately 39,000 for the full project to be sent to the vendor in April 2017.

Other Digitization Activities

Pike worked with Joanne Archer, Elizabeth Caringola, Amanda Hawk, and Ben Blake (all SCUA) to send videotapes from the Athletics and Gymkana collections, and the CIO News to digitization vendors in October. The Preservation and Conservation Department was instrumental in disbinding and preparing the CIO News for digitization. These projects are funded by the DIC digitization project proposal process.

Student assistants Kelsey Hughes and Cecilia Franck completed a 100% quality review of 87 Hebrew and Yiddish books totaling 22,421 pages, the final FY16 batch. Suzy Wilson and Shiyun Chen completed a 100% quality review of 12 general collection books on microfiche, totaling 3,410 pages. The digitization project, initiated by Interlibrary Loan patron-based requests, allows the Libraries to make popular public domain materials available in the Internet Archive, and was funded by the FY17 DIC project proposal process.
Eric and Joanne Archer (SCUA) met with collection managers from University Archives, Historical Manuscripts, and the Labor in America Collection to formally identify and prioritize in-house digitization projects including
Maryland Agricultural College early photos, Board of Regents minutes, Athletics team photos, Works Progress Administration photos from Maryland, small family manuscript collections, Martha Tabor collection photos, and AFL-CIO Executive Council minutes throughout calendar year 2017.

Digital  Programs and Initiatives

On October 31, issue 3.0 of “A Colony in Crisis” was released.  A Colony is Crisis is a digital exhibition that addresses a colonial flashpoint, the moment when failed grain harvests in France fueled escalating political tensions between white planters in Saint-Domingue and political elites in the metropole.  This issue of documents features a set of six new translations introduced by Marlene L. Daut (University of Virginia) that delve into the lives of the enslaved and peoples of color in colonial Saint-Domingue.  A Colony in Crisis is a project of the Libraries’ e-publishing program.

Working with staff from DCMR and Metadata Services, DPI worked to make available dozens of new audio and video files in digital collections, using a custom command-line batch XML generator for audio and video content going into our Fedora repository.

Software Development

We had only a few minor releases this month.  The bulk of our efforts have been continuing development on existing projects:

Diamondback Newspaper Collection – Development continues on the administrative interface and backend newspaper/image delivery services.  Work on initial Newspaper Viewer development is wrapping up.

DRUM and MD-SOAR – Some minor version and feature releases, combined with developer training for the new CLAS Applications Developer, Dinesh Mendhe.

Annual Staffing Request – Release 1.0 scheduled for November 28 for managers to begin entering their staffing requests for FY18.  We will then work on completing the administrative functionality for release in January.

Student Applications – Development on the new Rails application got underway.

Hippo CMS Version 10 – Development on the upgrade continues, with initial user testing likely beginning in December.

Hippo implementation of new Libi – Development continues.

 

User and System Support

For the past two years, the staff of User and System Support staff have provided technology support for returning and incoming students using the libraries.  We usually provide this type of in person support and on site support for the first week of school 9am – 5pm.  During this time, we help with questions ranging from where is the bathroom to how can I print or use the computers.  Interestingly, this year,  we saw a lot of students wanting to use their own laptops and devices to print and do school work. Even with many students wanting to use their own equipment, demand for our public access computers has not decreased.  User and System Support staff also assist by locating free computers for those waiting.

This on site student support has been so successful that we are thinking of increasing our frequency of support.

Below is a table of stats collected during the first week of school.  It is clear that we need to improve our instructions and signage on how to use the printers. We also need to work with Dining Services to open Terrapin Express accounts for incoming and returning students.

USS Printer Support to Students   8/29/16 – 9/2/16

Type of assistance Totals
Bookeye 26
Terrapin Express 226
Downloading printer drives 141
Printing 326
Card issues 46
Directing people to printers 49
Copying 42
Other (bathroom, water fountain, etc.) 85
Printer jams 0

USMAI (University System of Maryland and Affiliated Institutions) Library Consortium

Support to USMAI

The CLAS team responded to 101 Aleph Rx submissions and 27 e-resource requests from across the consortium’s libraries in October.

OCLC Batchload Projects

OCLC has transitioned to using a function called “DataSync Collections” within their WorldShare Collection Manager product as a replacement to their Batchload projects. USMAI had been using the OCLC Batchload project to set WorldCat holdings for USMAI libraries. Linda set up new DataSync Collections for existing Batchload projects, and Hans developed a new upload program to deliver files to a new FTP site. OCLC has begun processing these files, and Linda has been working with them on a few issues, including some files not getting processed.

Loyola Notre Dame Library

The other half of LNDL’s ILS data was delivered in October. This includes their patron records, circulation transactions, and hold/recall requests. An initial analysis revealed that the initial extract of data was not properly scoped. This has been resolved and the data is now being analyzed for mapping and loading into USMAI’s Aleph development environment. Analysis, mapping, and review of LNDL’s MARC data was performed in October.

Communication and Collaboration Platform Analysis

Heidi, Joseph, and David reviewed and began analyzing information obtained from September’s focuse groups and other data collection activities. The analysis and requirements development are currently scheduled for completion in November, with delivery of a final report on activities and findings expected by the end of the calendar year.MDsoarLOGO

MD-SOAR

Results from the survey of MD-SOAR partners was shared in October. The results will help inform DSS’ proposal for continuing the repository service beyond the end of its two-year pilot (scheduled to end in June 2017).

Staffing

Dinesh Mendhe joined DSS as an Applications Developer in SSDR working on CLAS/USMAI initiatives.Tyree Smith join DSS as an IT Support Assistant working on User and System Support initiatives.

Conferences, workshops and professional development

David Dahl attended the Ex Libris Northeast User Group meeting at SUNY New Paltz on October 27th and 28th.
David Dahl attended the MDREN/Internet2 Research and Education Day on October 14th.Uche Enwesi and Brandon Eldred attended Dell World in Austin, Texas, on October 18th – 20th.

Publications

Robin Pike, Bria Parker (MSD), and Vin Novara’s (SCPA) published the article: “”Is This Enough?” Digitizing Liz Lerman Dance Exchange Archives Media,” Provenance, Journal of the Society of Georgia Archivists 34 no. 1 (2016). The article is available at: http://digitalcommons.kennesaw.edu/provenance/vol34/iss1/11 .

Eric Cartier published the podcast: “University of Maryland Madrigals Singers 1964 Tour” in Provenance, Journal of the Society of Georgia Archivists. For this article, Eric performed research in SCPA’s collections. The podcast is available at: http://digitalcommons.kennesaw.edu/provenance/vol34/iss1/9/