Stew of the month: May 2017

Welcome to a new issue of Stew of the Month, a monthly blog from Digital Systems and Stewardship (DSS) at the University of Maryland Libraries. This blog provides news and updates from the DSS Division. We welcome comments, feedback and ideas for improving our products and services.

Digitization Activities

Historic Maryland Newspapers Project

The Library of Congress has accepted the sample batch for the Historic Maryland Newspaper Project, and the project is marching forward with digitization for the first two full batches–over 20,000 pages of newsprint in progress with the digitization vendor.

Title research for future HMNP representation is underway, with an eye towards representing underserved, minority, and immigrant communities across the state. So far, evidence of papers representing African-American, Polish, German, and Jewish interests have been located, though whether the physical newspapers or microfilm remains intact and accessible for digitization remains has yet to be examined

Synergies Among African American History and Culture (AADHum)

While waiting on the first large shipment to return from the vendor, the AADHum team has been working on selections for the second shipment. Coordinating with SCUA and MITH’s team, we have begun selecting materials for the early July shipment for batch two. Materials proposed for digitization include Labor’s involvement with busing in the early 1970s and school desegregation from areas as diverse as Boston, Massachusetts to Montgomery, Alabama.

Other Digitization Activities

Manager, Robin Pike met with collection managers to begin the FY18 vendor digitization project funded by the Digitization Initiatives Committee (DIC). She presented the project progress and FY18 budget at the May 24 Library Assembly meeting.

Digitization Projects Assistant Cecilia Franck began quality review work of the first batch of the FY17 Diamondback Digitization Project, the second annual project phase. This project is funded by a UMD Launch campaign and the DIC project proposal process.

Digitization assistant Shiyun Chen finished scanning documents related to the writing of the Japanese Constitution, from the Charles L. Kades papers. The documents are now available in the Internet Archive to celebrate the 70th anniversary of the constitution’s enactment. More information about the 70th anniversary can be found on the Prange Collection blog.

For the upcoming Irmgard Bartenieff/Institute of Movement Studies exhibit in Special Collections in Performing Arts, digitization assistant Becca Mena digitized oversize charcoal sketches, which had been flattened and stabilized by Preservation and Conservation staff, and digitization assistants Jonathan Lin and Shiyun transferred 36 reel-to-reel audio tapes.
All digitization assistants continued to digitize high-resolution scanning of photographs and posters for the upcoming Labor in America exhibit for Special Collections and University Archives.

Digital  Programs and Initiatives

Josh Westgard participated in a Fedora sprint focusing on building import/export functionality for Fedora systems. The tools developed in this sprint provide a way to serialize content from a Fedora repository onto disk, to verify the accuracy and completeness of the serialization, and to import previously serialized content back into Fedora. A particular focus during this sprint was a feature to package exports in BagIt bags, including bags that conform to the profile of Academic Preservation Trust, of which the Libraries are a member. This feature will allow the Libraries to package assets in our Fedora repository in a self-contained way for transmission to off-site preservation storage, and to restore that content losslessly in the future.

Software Development

ArchivesSpace – Released several new features requested by Special Collections and University Archives, including Single-Sign-On using the campus directory, a new payments module, and improved search results display.

AutoNumber – This small web application is used by digitization staff to assign unique file names and numbers to digitized files.  We have migrated this app to Ruby on Rails in this 1.0 release of the new codebase.

Hippo – Released version 10.2.5-0, which contained security and bug fixes, and 10.2.5-1 which contained two major new features: 1) Database Finder has removed the Categories/Sub-Categories for browse/search and added Subjects which are aligned with the Subject Specialists. Also, databases are maintained directly in Hippo CMS and are no longer synchronized from Metalib. 2)  UMD Student Newspapers is available as a soft release (staff review only for now) and being prepared for public release by University Archives staff.  This interface provides access to digitized issues of the Diamondback (1910-1971).

USMAI (University System of Maryland and Affiliated Institutions) Library Consortium

The CLAS team responded to 123 Aleph Rx submissions and 30 e-resource requests from across the consortium’s libraries in May.

LNDL EZproxy/Shibboleth Transition

The switch to Shibboleth authentication and USMAI-hosted EZproxy for Loyola Notre Dame Library (LNDL) was completed on May 25th. The switch to Shibboleth authentication allows LNDL patrons to login in to e-resources and OPAC services with their campus credentials. The move to USMAI-hosted EZproxy enables LNDL staff to focus on other local priorities.

Sustainable Collection Services

USMAI has selected OCLC’s Sustainable Collection Services (SCS) to analyze and coordinate print collection management. The service uses a web-based application called GreenGlass to facilitate the analysis. This involves extracting data from Aleph to load into GreenGlass. CLAS has been working with OCLC and staff at USMAI libraries to create specifications for the data extract for each USMAI library. The extract process is now underway and scheduled for completion in mid-June.

Report on USMAI Communication and Collaboration Platforms

Following the collection of data through surveys, interviews, and focus groups in the fall of 2016, CLAS has submitted an analysis of USMAI’s communication and collaboration platforms. Proposed actions based on the analysis include (1) consolidating USMAI’s web platforms into a unified web portal, (2) revising the information architecture for public and staff web content, (3) creating new areas of content, including materials for orienting new staff at USMAI libraries, (4) establishing an informal communication channel for the consortium, and (5) identifying recommended tools to facilitate USMAI communication and collaboration. The report has been shared with USMAI library directors. In early FY18, CLAS will begin investigating technical solutions for a unified web portal.

Staffing

Cecilia Franck, DCMR Digitization Projects Assistant, won the “Outstanding Student Assistant” award, particularly for her phenomenal work on the Diamondback Digitization Project and other vendor digitization projects.

DCMR hired two new student assistants. Rayanne Weigel and Sydney Schneider will be assisting with metadata collation and batch quality review for the HMNP.

DPI graduate assistants David Durden and Caitlin Carter graduated with their Masters in Library Science from the College of Information Studies. We are grateful to both of them for their exceptional contributions to the department over the past two years. Caitlin has accepted a full-time librarian position with another university, and we wish her luck in her future endeavors.

We are pleased to announce that David Durden will (re)join DPI as the Data Services Librarian in June.

Conferences, workshops and professional development

Joseph Koivisto attended the Maryland & Delaware Library Associations Joint Annual Conference on May 11. He co-presented a poster on MD-SOAR with representatives from other MD-SOAR partners. Robin Pike also presented at the conference on May 12, in collaboration with Molly Olney-Zide, the project manager for the Delaware Digital Newspaper Project. They presented a one-hour workshop about the National Digital Newspaper Program, the two statewide projects, and how to use Chronicling America. Kate Dohe co-taught the workshop “Starting with ‘Yes, And…’: Improv Fundamentals for Collaboration in Libraries” with Erin Pappas, Arts and Humanities Librarian at the University of Virginia.

Linda Seguin attended the ELUNA 2017 Conference and Ex Libris Technical Seminar from May 8-12 in Chicago.

Archelon 1.0 Release

We are pleased to announce the 1.0 release of Archelon, the new staff-only administrative interface for content in the UMD Libraries’ Fedora 4 repository. The Fedora 4 repository was released in production last August and Archelon is the first staff interface for content in Fedora 4.

The 1.0 release enables library staff in Special Collections and University Archives, Digital Conversion and Media Reformatting, Digital Programs and Initiatives, and other departments to search, browse, and download content in Fedora 4. In addition, a basic, embedded newspaper and image viewer is included in the 1.0 release. Archelon will be developed in an agile fashion, with many incremental releases over time, and upcoming releases will include more features in the newspaper viewer. Eventually, full content add/update capabilities will be available to users, beginning with version 2.0.

Digital Content in Archelon

The launch of Archelon coincides with the import of the digitized Diamondback student newspapers, which will be the first collection available on the new platform. Batch loading of 130,000 objects is currently underway, representing 3,500 issues spanning 1910 to 1971.  Working closely with stakeholders in Special Collections and University Archives, we have established that it is a priority to load content that is currently not available online, such as Katherine Anne Porter correspondence and Diamondback photos.  We will be working on loading this content through 2017 as well as migrating content from the existing Digital Collections repository.

Archelon’s Technology

Archelon 1.0 is built using Ruby on Rails and the Blacklight discovery interface.  The supporting infrastructure behind Archelon includes the previously released Fedora 4 repository and new additions of a Newspaper batch loader, IIIF image server using Loris, search/index service using Apache Solr 6,  and IIIF manifest server using pcdm-manifests.  The newspaper viewer is built using the Mirador IIIF image viewer.

What’s Up with the Name?

Archelon is named for the ancient genus of giant sea turtles Archelon, whose name means “ruler turtle” in Greek. Archelon lived approximately 80.5 million years ago in the shallow seas that covered most of North America at the time. It is the largest ever recorded species of turtle by size, and second largest by weight.

Acknowledgements

The Fedora 4 repository implementation team would like to thank everyone in Digital Systems and Stewardship and throughout the University Libraries whose technical and administrative support made this effort possible.

Stew of the month: January 2017

Welcome to a new issue of Stew of the Month, a monthly blog from Digital Systems and Stewardship (DSS) at the University of Maryland Libraries. This blog provides news and updates from the DSS Division. We welcome comments, feedback and ideas for improving our products and services.

Digitization Activities

Historic Maryland Newspapers Project

Robin Pike and Rebecca Wack visited with the Montgomery Country Historical Society and the Greenbelt News Review in the hopes of partnering in future NDNP grant cycles. Greenbelt, which will be celebrating its 80th anniversary at the end of the year, was particularly excited to learn that the first six years of the Greenbelt Cooperator, 1937-1943, will be in the first batch of microfilm reels to be digitized in grant cycle 3.

Students have continued collation work to prep for cycle 3 digitization with 5 titles and over 40,000 sheets completed, including Greenbelt Cooperator, Czas Baltimorski, and Frostburg Mining Journal.  The first batch of duplicated microfilm has been returned from the duplication vendor, and two sample reels were sent to the digitization vendor for digitization and metadata tagging.

Synergies Among African American History and Culture (AADHum)

Scott Pennington and student Cecilia Franck inspected the 1,460 files from the pilot project, which they approved. Pennington will deliver the files to the Driskell Center and MITH for use in the upcoming digital humanities incubators. Pennington has also been meeting with campus subject experts to discuss material selection for the full project, consisting of approximately 38,540 pages. He will also be meeting with MITH postdoctoral associates Justin Hosbey and Jovonne Bickerstaff to refine content selection.

Other Digitization Activities

Robin Pike led the Digitization Initiatives Committee (Joanne Archer (SCUA), Mary Dulaney (Development Office), Eileen Harrington (PSD), Carla Montori (Preservation and Conservation)) in the prioritization of project proposals for FY18. The committee will meet again in February to finalize the budget and project selection.

Pike began working with Vin Novara (SCPA) on a Council of Library and Information Resources Recordings at Risk grant proposal to digitize 142 tapes from the Robert Sherman Collection from the “Woody’s Children” program, a radio broadcast program that featured folk music.

Cecilia Franck inspected and approved a quarter of the 12,070 Maryland Agricultural Census files, which were digitized from microfilm as part of the DIC’s project proposal process for FY17.

Digitization Assistant Karina Hagelin transferred 125 Third Rail Radio recordings on CD-Rs, from the fourth of six binders of CD-Rs in our WMUC college radio collection.

Digital  Programs and Initiatives

GA David Durden began an internal electronic records inventory creation project, working with Andrea White and Angie Ohler.

Data Services

In coordination with USS, UMD Libraries’ REDCap application has been upgraded to version 7.0.5, adding several new features, as well as security and stability updates. Some of the newest features available to researchers include:

  • Live filters for reports; project XML export; CDISC ODM compatibility
  • Added Bootstrap framework for responsive design
  • New action tags and hook functions
  • Server-side field validation; Enhanced radio buttons and checkboxes for surveys
  • New API methods; Vertical sliders; Custom event labels
  • Account Manager user type
  • Improvements for composing logic/calculations
  • Infinitely repeating forms/events + minor facelift

GA David Durden researched and implemented a formal test plan for this application.

Digital Collections

In January the batch-loading application for our Fedora repository was completed, and we have begun testing the loading of content into Fedora 4. This is a significant milestone that will allow the Diamondback (130,000 objects representing 3500 issues) to be loaded in February.

ArchivesSpace

Working together with Bria Parker and Joanne Archer, Josh Westgard completed DPI’s transformation script for preparing our Encoded Archival Description XML files for ingest into the ArchivesSpace system. Ultimately, migration to this new system gives the Libraries numerous benefits. In the short term, it will allow us to retire several legacy home-grown systems for managing SCUA’s collections, and will give curators more direct control of how their collections are described. Additionally, by implementing a widely-adopted system for archival collection management, we will be able to tap into a rich community of administrators, developers, and experts for support and extended functionality. We are planning now to make finding aids in ArchivesSpace publicly accessible and discoverable in 2017.

DRUM

New Theses and Dissertations Added to DRUM

One hundred seventy-nine electronic theses and dissertations (ETDs) from the fall 2016 semester were deposited in DRUM bring the total to 12,442. If you’re looking for a good late-night read, check out some of new titles at http://hdl.handle.net/1903/3.

OA Fund Closed for 2016-2017

Funds for the UMD Libraries’ Open Access Publishing Fund have been exhausted for this fiscal year, and we are no longer accepting applications. For 2016-2017, the Libraries only paid 50% of the article processing charges and funded 23 articles. Pending approval, applications will open in August for 2017-2018. Please contact Terry Owen (towen@umd.edu) if you have any questions.

Software Development

Fedora 4 Content Repository – Development of the infrastructure to support the our initial Fedora 4 collection, UMD Student Newspapers, is nearing completion.  In addition to the core repository we are working on these components: Newspaper batch loader, IIIF image server using Loris, search/index tuning using Apache Solr 6,  IIIF manifest server using pcdm-manifests, and Archelon, the administrative interface for Fedora 4.  Design planning is also underway for the public interface implementation using Hippo.

Annual Staffing Request – Libraries’ managers have begun entering their staffing requests for FY18 into the production application.  Work continues on version 1.1 containing administrative functionality to be released in early February.

Student ApplicationsVersion 1.0.0, containing the student submission functionality, and version 1.1.0, containing the supervisor review functionality, were both released in January, marking the completion of the initial implementation project.

Reciprocal Borrowing – Version 1.0.0  of the new Reciprocal Borrowing application was released into production for use by Big Ten Academic Alliance (BTAA) institutions, plus the University of Chicago, to provide reciprocal borrowing privileges to current faculty, emeritus faculty, students, and staff at the other member libraries.

Hippo – The upgrade to version 10 was completed in time for the start of the new semester.  The upgrade brings a new look and feel to the CMS interface and some behind the scenes changes to the CMS implementation.  Hippo is also continuing to build out its relevance module which provides features such as personalization and experiments.  We plan to begin investigating these features once we are on Hippo version 11.

USMAI (University System of Maryland and Affiliated Institutions) Library Consortium

Support to USMAI

The CLAS team responded to 126 Aleph Rx submissions and 29 e-resource requests from across the consortium’s libraries in January.

Loyola Notre Dame Library

The migration of LNDL’s Voyager ILS data to USMAI’s Aleph ILS was completed on January 10th, allowing LNDL to commence with Aleph as their new ILS on January 11th. It is surely a big adjustment for LNDL but all reports indicate that the migration has been successful.

The final extract of Voyager bibliographic data was received in December and loaded into Aleph over the winter break. On January 6th, the final extract of circulation and patron data was pulled from Voyager. At that point LNDL ceased all circulation activities in Voyager.

A few post-migration tasks were identified during the course of the migration. Configuration of loan notifications, loading of vendor data, and revisions to USMAI’s ticketing systems were completed following the migration completion.

EZproxy upgrade

An upgrade to the current version of EZproxy (v6.2.2) was completed in January for all campuses. The upgrade enables continued compatibility with changing security protocols as vendors and publishers look to end use of older, less secure protocols. The upgrade was completed with minimal interruption to users.

MDsoarLOGO

MD-SOAR

Additional enhancements were made to MD-SOAR to provide better guidance on the selection of a Creative Commons license and to offer clearer help text for fields in the item submission form.

DSS developed a proposal to continue MD-SOAR beyond the end of its two-year pilot. The pilot is scheduled to end in June 2017. To date, over 2200 items have been added to MD-SOAR. More than 18,000 users have visited the repository.

Staffing

Rebecca Wack began work as the Digital Projects Librarian, the project manager for the Historic Maryland Newspapers Project in DCMR. Rebecca earned her MA in Film and Media Studies from the University of Rochester in 2014 and a BA in Cinema Studies from the University of Central Florida. She has worked as a grants specialist and a digitization project manager at the University of Central Florida where she helped to set up the UCF Home Movie Archive, and has also worked as a digitization project manager with the Seward Project at the University of Rochester.

Digitization Assistants Kelsey Hughes and Suzy Wilson left DCMR for other opportunities. Kelsey accepted an internship at the Smithsonian, and Suzy is working still at UMD Libraries, now in Teaching and Learning Services.

Xianghui Dong began work in SSDR as R software developer for NSF Advances in Biological Informatics grant.

Conferences, workshops and professional development

The Association for Recorded Sound Collections Program Committee accepted Eric Cartier’s presentation proposal “The Writer’s Voice: The Sound Recordings of Katherine Anne Porter.” Eric managed the in-house digitization of the open reel audio tapes from the Porter collection, managed the quality review of thousands of digitized pages of her personal correspondence, and has since read Porter’s entire body of work, which will be featured in this presentation.

Heidi Hanson attended ALA Midwinter in Atlanta, GA from January 21st to 24th.

Stew of the month: December 2016

Welcome to a new issue of Stew of the Month, a monthly blog from Digital Systems and Stewardship (DSS) at the University of Maryland Libraries. This blog provides news and updates from the DSS Division. We welcome comments, feedback and ideas for improving our products and services.

Digitization Activities

Historic Maryland Newspapers Project

Robin Pike received the sample (four duplicated reels) from the microfilm duplication vendor. The reel of vinegar film did not meet 100% standards despite the additional manual work of the vendor. Pike worked with Maria Day of the Maryland State Archives (MSA) on selecting additional microfilm for the first half the project, making substitutions for the microfilm with vinegar syndrome. MSA staff are looking into alternative film throughout January; if other film cannot be located, the project will probably not digitize The Evening Capital during grant three.

Pike and Doug McElrath (SCUA) met with subject liaison librarians to inform them about Chronicling America http://chroniclingamerica.loc.gov/ and the titles available from the State of Marylandhttp://chroniclingamerica.loc.gov/awardees/mdu/. They also discussed the popular new API http://chroniclingamerica.loc.gov/about/api/ which allows partial or full data harvest for analysis: Pike prepared an information sheet for the liaisons which includes general information and subject-specific information.

Pike also began updating the project website http://www.lib.umd.edu/digital/newspapers/home to reflect some of the changes and additions of grant three.

Pike continued to work on the proposal for the digitization vendor contract.

Synergies Among African American History and Culture (AADHum)

The pilot project digitized files for AADHum were received from the vendor. Students will soon begin to perform quality assurance on the files.

Other Digitization Activities

Digitization assistants Becca Mena and Suzy Wilson inspected 50 general athletics videos and 41 Gymkana digitized video files from a vendor. The original media ranged between VHS, U-matic, Betacam, BetacamSP, and DVD-R. The Athletics project was funded through the DIC project proposal process and the Gymkana digitization was funded by a UMD Launch fundraiser through the School of Public Health.

Working with Preservation and Conservation, Pike received the drive of files for the earliest iterations of The Diamondback, which were produced by the conservation vendor while they were stabilizing the damaged originals. After inspection, these files will be sent to the digitization vendor for post-processing to the metadata specifications as the rest of the project.

Digital  Programs and Initiatives

Save the Date: “Terps Publish” Student Publishing Fair

In collaboration with University Archives and Library Communications, DPI is pleased to announce the first Terps Publish: Student Publishing Fair will be held on April 11, 2017. Terps Publish is designed to showcase student publishing activity at UMD, and foster discussion about the challenges and opportunities student publishers encounter. The event will provide student publishers with a hosted roundtable to connect with peers and library resources for publishing and will also feature a fair to promote and celebrate student publishing activities. The program is modeled on similar initiatives at Georgetown University, Ohio University, and Dartmouth College. Stay tuned for more details, including participating student publications.

Software Development

Fedora 4 Content Repository – Completed the upgrade to version 4.7 which represents a significant change to Fedora’s underlying persistence implementation.

Annual Staffing RequestVersion 1.0 was released into production and Libraries’ mangers have begun entering their staffing requests for FY18.  Work continues on version 1.1 containing administrative functionality to be released in January.

Student Applications – The final changes for version 1.0 containing the application submission interface were decided on based on user testing and implementation is nearing completion for a January release.

Hippo – Initial development on the version 10 upgrade and promotion process was completed and version 10 was promoted to the staging site for user testing.

User and System Support

User and System Support (USS) is testing out Microsoft Windows 10 and planning to deploy Windows 10 to a few staff for testing in a few weeks.  Windows 10 is little different when it comes to the look and feel of the Graphical User interface so we hope to learn more from library staff that have agreed to help with testing.

USS is currently investigating the use of VMWare Horizon/ Mirage desktop virtualization application, as a tool for managing our windows machines in the libraries public and staff environment. Compared to Citrix, VMWare Horizon/Mirage Desktop virtualization is less expensive while also more rewarding than other desktop virtualization solutions.

The virtual desktop environment limits the number of hardware related issues end users face and the response time for our end users is considerably improved. Library support staff would be able to get end users up and running in a matter of minutes instead of the hours it takes to re-image a machine. Software deployment would also be quicker and be possible without a re-image of the end machine. Also the Virtual environment decreases the cost of machine upgrades. Ends users can pull up fully functional workstations from bare minimum mini PCs, which are less expensive and more easily maintained than a computer.

Staffing

Dwonne Knight and Kayode Bamidele joined DSS as IT Support Assistants working in User and System Support.

Conferences, workshops and professional development

Kate Dohe and Ben Wallberg attended the Coalition for Networked Information fall meeting in Washington, DC on December 12-13.

Stew of the month: November 2016

Welcome to a new issue of Stew of the Month, a monthly blog from Digital Systems and Stewardship (DSS) at the University of Maryland Libraries. This blog provides news and updates from the DSS Division. We welcome comments, feedback and ideas for improving our products and services.

Digitization Activities

Historic Maryland Newspapers Project

Rebecca Wack will be joining the project as the new Digital Projects Librarian, the project manager for this project, starting on January 9.

Robin Pike and Doug McElrath (SCUA) hosted members of the Historic Maryland Newspapers Project Advisory Board, and affiliated members, on November 17. The team discussed the progress of the first two grants, the plans for title digitization in the third grant, ideas for educational outreach and other programming, and collaborative ideas or statewide events to promote the digitized newspapers in Chronicling America.

Coming out of this conversation, Pike worked with GA David Durden on a short-term project to identify educational opportunities for integration in K-12 and higher education curriculums in the state, genealogical tutorials, and other opportunities. This work will be used by the new Digital Projects Librarian as she begins to structure the outreach initiatives for the project.

Pike received half of the microfilm from the Maryland State Archives, but some of the microfilm was slightly deteriorated. Pike is working with the microfilm duplication vendor to see if the film is too deteriorated to be reproduced and digitized, in which case, the project will select a backup title. The microfilm duplication vendor is working on the sample before they proceed with the first batch of film duplication.

Students Kerry Huller and Sara Horn continued to collate metadata for the titles selected.

McElrath (SCUA), Judi Kidd, and Amy Wickner (SCUA) completed their research of title copyright and found that none of the titles selected were ever registered for copyright, meaning that we can include them in this project.

Synergies Among Digital Humanities and African American History and Culture

Scott Pennington worked with Jen Eidson (SCUA) and Catherine Knight Steele (MITH) to begin selection of materials for the full project, beginning with processed parts of the collection. The project’s primary difficulty is knowing where to search in the unprocessed parts of the collection for materials relevant to this project, and that much of these unprocessed materials are stored in an off-site location.

Other Digitization Activities

Pike met with Mary Dulaney, the Libraries’ new Director of Development, to discuss digitization project and initiative fundraising priorities for the next few years.

Pike consulted with several staff members from The Phillips Collection on a grant they submitted to the Institute of Museum and Library Services to digitize the archival collections relating to their art collections and ingest these records into a new repository. If the grant is successful, Pike will also serve as Lead Project Advisor, providing her expertise on mass-digitization projects.

Liz Caringola (SCUA) finalized the FY16 Diamondback project; the files were sent to DPI and SSDR for ingest into Fedora 4.

Pike worked with Laura Schnitker (SCUA) and Joanne Archer (SCUA) to deliver over 150 tapes from the Maryland Public Television archives collection to a vendor for digitization. Pike worked with Kelley O’Neal (HSSL), Amy Wasserstrom, Kirsten Gaffke (SCUA), Carla Montori, Bryan Draper, and Meg Garnett, and GA Jenna Zimmerman (Preservation) to prepare and coordinate a courier shipment of general collection maps and Prange posters to a vendor. Pike worked with Linda Sarigol (LMS), Bria Parker (MSD), and Joanne Archer (SCUA) to send a large shipment of films from LMS and SCUA to the digitization vendor. All of these projects were funded through the DIC FY17 digitization project proposal process.

Student digitization assistants scanned 85 historical French pamphlets, totaling 718 pages, which Eric Cartier uploaded to the Internet Archive.
Cartier uploaded nine born-digital UMD Graduate Catalogs, totaling 7,218 pages, to the Internet Archive. This completes the 2001-2016 run.
Cartier and DCMR student assistants received and inspected 199 audio recordings from the Contemporary Music Project, 59 videos from the Jackson R. Bryer Interview Collection, and 15 videos from the United Brotherhood of Carpenters and Joiners America archives. These projects were funded by the DIC FY17 project proposal process.

Digital  Programs and Initiatives

Kate Dohe and GA David Durden presented an overview of Research Data Services to the University Library Council at their November meeting.

Software Development

Fedora 4 Content Repository – Began upgrade to version 4.7.  This release represents a significant change to Fedora’s underlying persistence implementation.  The initial Diamondback Newspaper Collection load will take place into production on 4.7 once it has been promoted.

Annual Staffing Request – Release 1.0 re-rescheduled for December 5 for managers to begin entering their staffing requests for FY18.  We will then work on completing the administrative functionality for release in January.

Student Applications – Development of the application submission interface is nearing completion and will be moving into user testing in December.

Hippo – Initial development on the version 10 upgrade is nearing completion and we have started work on the promotion processing.  Hippo 10 is expected to be promoted to the staging site for user testing in December.

Hippo implementation of new Libi – Development continues on the backend Box/Hippo/Solr integration component.  The Libi Advisory Team has requested a hold on interface development while they review the proposed new information architecture with Libraries’ stakeholders; resumption is excepted to take place in February.

Reciprocal Borrowing – See our blog post for information on this new project.

Administrative Tracking Tools – As part of our software services program DSS is continuing its partnership with the National Socio-Environmental Synthesis Center (SESYNC) with a collaboration to cleanup the codebase and enhance the functionality of SESYNC’s Administrative Tracking Tool.
 

USMAI (University System of Maryland and Affiliated Institutions) Library Consortium

Support to USMAI

The CLAS team responded to 82 Aleph Rx submissions and 29 e-resource requests from across the consortium’s libraries in November.

Loyola Notre Dame Library

Work continued on the project to migrate LNDL from Voyager to Aleph. The majority of work focused on completing analysis, mapping, and clean-up of LNDL’s bibliographic data and beginning to load that data into USMAI’s Aleph development environment. A full load of bibliographic data is anticipated for completion in early December.

Additionally, initial testing of circulation rules and related scheduled jobs was performed. Their OPAC presence has also been set up in the development environment.

The migration is scheduled for completion in the first half of January.

MDsoarLOGO

MD-SOAR

MD-SOAR was upgraded to version 5.6 of DSpace in November.

Additionally, several interface changes are in development based on recommendations from usability testing by USMAI’s User Experience subgroup. Once development is completed, these will be released to MD-SOAR partners for review before moving the changes to MD-SOAR.

Joseph Koivisto implemented a new Google Tag Manager script to capture the institution name for bitstream downloads that originate within MD-SOAR, which will help with instituion-specific reporting.

Conferences, workshops and professional development

Kate Dohe, Joseph Koivisto, Trevor Munoz, and Robin Pike attended the Digital Library Federation Forum and Digital Preservation 2016 in Milwaukee, WI from November 7-10, 2016. Dohe, Munoz, and Pike also gave presentations, which can be found in the Open Science Framework repository.

Kate Dohe attended and presented at the Charleston Conference in Charleston, SC from November 2-4.

Heidi Hanson attended the 2016 LITA Forum in Fort Worth, TX from November 17-20, 2016.

Visits

Eric Cartier met with Shannon Willis, the Digital Projects Lab Manager at the University of North Texas, to give her a tour of the Hornbake Digitization Center and to share documentation.

Fedora 4 Update

On behalf of DSS, I’m pleased to announce that we have passed a major milestone with our digital repository upgrades: Fedora 4, our next-generation repository, is now officially “in production,” meaning we can begin adding digital resources to it for management. DPI is already working on a plan for adding materials to the new repository, and individual stakeholders will hear more soon about their collections.
What does Fedora 4 mean for UMD Libraries?
To end users, this upgrade is essentially invisible. Fedora 4’s release is an architectural improvement–essentially, it is the new foundation on which we can build first-class digital collections and efficient workflows for asset management and preservation. Implementing Fedora 4 gives us:
  • Flexible, standardized data modeling. We will be able to handle a wider array of simple and complex content types, as well as a greater range of file formats.
  • Scalability. We’re not far away from thinking of our digital assets in terms of petabytes of data; Fedora 4 will enable us to manage those assets responsibly.
  • The potential for increased automation. Fedora 4’s application “hooks” and workflow triggers give us the ability to develop new automation scripts and integrations.
  • New technology options to eventually improve the experience of both internal library users and repository visitors. Two exciting next steps with Fedora 4 include selecting and evaluating a new administrative interface for staff, and implementing a new image viewer for newspaper content (based on IIIF, a framework for speedy, flexible image delivery backed by a number of high-profile libraries).
  • Increased participation in a robust, open community of institutions using Fedora. Rather than creating our own special, customized installation (which would become difficult to maintain over time), our team contributed code enhancements and feedback to the Fedora project, taking an active role in shaping the software platform.
What’s next?
 
DSS is already working on a few key repository projects:
  • Preparing the repository for the Diamondback ingest. This will be the first substantial collection loaded into Fedora 4, and to prepare for it, we are working on methods for batch loading, as well as implementing a new and improved image viewer.
  • Selecting, testing, and implementing an administrative interface for staff. We are researching our options for a new staff interface for Fedora 4 items, and will have more to share in the fall.
  • Planning for scaling our storage to meet our needs. A small task force will evaluate options and costs for high-capacity storage this fall, and we should begin implementing recommended improvements in 2017.
  • Organizing the backlog of materials for ingest, planning for digital preservation, public user interface research and migration of assets from our old Fedora repository–this work will continue throughout 2016 and into 2017.
Finally, please join me in thanking the many team members involved in this release from DSS. In particular, Josh Westgard, Mohamad Abdul Rasheed, Peter Eichman, and Ben Wallberg spent an untold amount of hours sweating the details, squashing bugs, questioning assumptions, and drawing on whiteboards to get UMD Libraries to this point, and they all deserve a hearty congrats.

Stew of the month: November 2015

Welcome to a new issue of Stew of the Month, a monthly blog from Digital Systems and Stewardship (DSS) at the University of Maryland Libraries. This blog provides news and updates from the DSS Division. We welcome comments, feedback and ideas for improving our products and services.

Digitization Activities

Historic Maryland Newspapers Project

On November 13, Robin Pike and Liz Caringola visited Frostburg State University to discuss the digitization of the Frostburg Mining Journal and other Frostburg newspapers held in print by their Special Collections. Digitization of these important Western Maryland newspapers will move forward contingent on the award of a third NDNP grant, which would begin on September 1, 2016.

Other Digitization Activities

The vendor digitization projects went out including: over 10,000 pages to the Internet Archive from SCUA collection materials and diaries from the William Kapell collection in IPAM. These projects were funded by the DIC project proposal process.

Eric Cartier worked with Cindy Frank, Director of the Visual Resources Collection in the School of Architecture, Planning, and Preservation, to arrange a Digital Data Services digitization request with an architecture professor. Digitization assistants are scanning more than 100 color slides featuring images of buildings across the French countryside.

GA David Durden completed a reference spreadsheet of the most prominent grants that support digitization and digital projects. Robin will use this resource as she meets with librarians and staff to discuss funding sources for future digitization projects.

Digital  Programs and Initiatives

Over the course of the fall, DPI carried out a pilot to test the technical feasibility of hosting the International Children’s Digital Library on DSS servers. ICDL is a free and open repository of Children’s Literature in various languages that was developed by faculty in the iSchool. The pilot was a success, so with Collections Strategies and Services having expressed their interest in supporting this important collection, the Libraries are now moving ahead to provide web hosting services for the ICDL. For more information on the ICDL, see http://childrenslibrary.org.

Transcribe Maryland is a pilot project to test the workflows and procedures for crowdsourced transcription of Digital Collections materials. In November, Josh Westgard carried out the migration of more than 17,000 images making up over 800 documents from our digital collections repository to a platform to support public transcriptions of those documents. The pilot project will take place in the spring semester 2016 in support of a course being offered in the English Department.

DPI, with help from DSS colleagues, is about to launch REDCap an open source web application created by Vanderbilt University for building and managing online surveys and databases. REDCap will be offered as a part of Research Data Services and available to UMD faculty and researchers. Please contact lib-research-data@umd.edu for more information.

Software Development

Hippo CMS  has been successfully upgraded to version 7.9.  The primary improvements for content creators are the new CKEditor for making HTML content changes and the channel manager options to preview pages on various device screen sizes.  Also, automatic updates for database finder and the staff directory have been restored.

The project to move the website to a Responsive Web Design template is now entering its final phases.  The majority of the template development work has been completed and being prepared for promotion to production.  We are also working with the Web Advisory Committee to test the new template and create training opportunities for staff on how to update their content in preparation for the January 18 release date.

Initial development of the Fedora 4 authorization module based on the emerging Web Access Control (WebAC) standard for RDF based Access Control has been completed.  This new feature is being incorporated into the design for our Fedora 4 repository instance and the new Digital Collections administrative interface based on Hydra.

Staffing

Barbara Percival joined DCMR in November. A first-year iSchool student, she is currently producing digital files, and she’ll take over quality assurance inspections in 2016.

Conferences, workshops and professional development

Liz Caringola was appointed to the MARAC Web Editing Team, effective January 1, 2016, for a two-year term.